Edinboro University of Pennsylvania, Facilities Office

Collection — Multiple Containers

Identifier: 100-112

Staff Only

Scope and Contents

The documents include two facility reports one from 1997 and other from 2005. These reports give a status report on every building owned by the university. There is also a library renoation report from 2005 and a historic assessment of Academy Hall. The realia includes a block of wood with two pulleys taken out of Academy Hall. It came out of the cupola and may have been used for bells. There are four medals from the Wheelchair Olympics held in Edinboro, a "Normal Hall" sign, two watchman clocks, and a Zenith word processor.

Dates

1970-1999

Creator

Edinboro University of Pennsylvania, Facilities Office (Organization)

Conditions Governing Access

Available for use by researchers in the university archive.

Conditions Governing Use

Extent

0.50 Linear Feet

1.50 Linear Feet

1.00 Items

Additional Description

Abstract

There are two componants of this collection, documents and realia. The documents date from 1997-2005. The realia may date as early as 1857.

Source of Acquisition

facilities office

Method of Acquisition

The documents were collected by the archives and the 3D items were transfered directly from the facilities office.

Appraisal Information

Policy C061 requires the construction office to serve as a repository for the following: As built drawings - Permanent retention Contracts and agreeents - 12 years from completion of project Policy C061 requires the Environmental health and safety office to serve as a repository for the following: Evacuation drill records - 5 years Fire protection systems records - 5 years Fume hood testing records - 3 years Hazardous waste disposal manifests and reports - 3 years Incident records, risk management - 5 years Incident reports, accident reports - 5 years Portable extinguisher training records - 3 years Vertical lift devices (elevators) certificate of operation, maintenance/repair records - 3 years Policy C061 requires all offices in general to serve as a repository for the following: Account reconciliations - 6 years Accounts receivable statements - 6 years Billing records - 6 years Electronic mail (as communication)- As determined by the originating office Electronic mail (as official record) - Based on type of record, see also PASSHE police on e-mail retention e-time, student - 3 years after the date that all student loans are paid Inventories - keep for life of assest Volunteer registration forms (completed) Parental consent forms (completed) and agreements - 3 years Materials to send to the University Archive: Annual facilities report - after 5 years Minutes of meeting that were convened by the Director of facilities- after 5 years