Edinboro University of Pennsylvania, Registrar's Office

Collection

Identifier: 100-111

Staff Only

Scope and Contents

Over the years, the office has evolved under the Dean of Instruction and Academic Affairs. There was a migration that began in 1981 that eventually landed the office under Academic Administration. The record group name, Registrar's Office, is reflective of its function. The bulk of the records are a product of the years Dr. Leo Roland was Registrar, 1969-80. This record group includes class schedules, school bulletins, HEGIS reports and admissions studies. For the years 1915-1932 the school bulletins were distributed as the Edinboro Quarterly. This was a publication of the Alumni Office and they are included in that record group.

Dates

1861-2014
1970-2014

Creator

Edinboro University of Pennsylvania, Office of the Registrar (Organization)

Conditions Governing Access

Available for use by researchers in the university archive.

Conditions Governing Use

All copyrights are held by Edinboro University of Pennsylvania.

Biographical or Historical Information

Location History Until 1969, the Registrar was in Normal Hall, which burned that year. That year, the Registrar moved to the Academic Building, sometimes referred to as the Administration Building. This building was renamed Earlly Hall in 1979. The Registrar's Office remained there until 1987, when it was moved to Hamilton Hall, where it still resides as of this writing, 2012. Administrative History The earliest mention of the Office of Registrar, is in the 1912-13 catalog for Edinboro State Normal School. Miss Agnes C. Markel is listed as holding the position. It appears the duties of the registrar at this time did not include accepting tuition payments, as it did later. The 1913-14 catalog instructed that the President accepted payments on behalf of the board. Miss Markel was succeeded in 1915 by Mr. De Forest Bowman. In addition to being registrar, he was business manager and later, secretary to the Board of Trustees. The latter appears to have been part of the duties of the registrar from 1916-29, as his successors were also secretaries to the Board of Trustees. In her March 30, 1918 resignation as registrar, Miss Inez Baldwin resigned as "registrar and Secretary." Succeeding Miss Baldwin, was Katherine Howland, later Katherine Howland Sallee. In 1929, K.H. Sallee (as she signed her name) became bursar. The transition was a natural one. During her tenure as registrar, the office accepted tuition payments, as well as did the scheduling. K.H. Sallee was also Secretary to the Board of Trustees. This was a post she maintained beyond her tenure as registrar. Thus this duty was no longer associated with the office. In this year, 1929, a new Dean of Instruction, Mr. Frank S. Heinaman became responsible for scheduling. This office changed leadership in 1937 when Mr. William Wheatley took over as Registrar and Dean of Instruction. According to the George W. Neel dissertation, the registrar's office and Dean of Instruction office were combined in 1938 under the Dr. Carmon Ross administration. Wheatley left this post in 1939. Dr. Herman L. Offner then became acting Dean of Instruction in 1940. Presumably he took over the duties of registrar as well. The following year he was no longer acting Dean, but Dean. In 1960, Dr. Harry W. Earlly was named Dean of Instruction. Dr. Leo J. Roland was named Assistant Dean of Instruction. Roland later added registrar to his title. In 1968, Dr. James E. McKinley was named Dean of Academic Affairs and Roland is Assistant Dean of Academic Affairs. The following year, Martin Farabaugh was named Director of Scheduling, as scheduling began to separate from the Registrar's duties. Roland, however, maintained the title of Registrar. For the year 1975, Mr. Blair Henderson was appointed interim Assistant Vice President for Academic Affairs. Dr. Roland reemerged in 1976, when he became Dean of General Studies and Registrar. Dr. Lawrence E. Nanns was then named Assistant to the Vice President and Scheduling Officer. In 1977, Nannes moved to Vice President for Student Personnel Services. The Fall 1981 student directory shows the Registrar's office changing departments. Up to this time, the Registrar's office had been under the head academic officer. As of Fall 1981, the Registrar was under Dr. Roy Stausbaugh, the Dean of Graduate Studies and Academic Administration. The title of Registrar, always falling in and out of use, is out of fashion again until 1981, when Dr. Jack Williams assumed the title. His tenure ended in 1985 when Mr. Ronald Watkins was named Registrar. In 1987, Graduate Studies separated from Academic Administration. The Registrar's office stayed under Academic Administration and Ronald Watkins continued as Registrar. He was succeeded in 1990 by Acting Registrar Ms. Sharon Gehrt (latter name change to Sharon Pratt). Her title changed in 1991 to Coordinator of Scheduling and Mr. Tim Pilewski became the Coordinator of Records in 1991. Dr. Jerry Kiel became the acting Dean of Academic Administration after the retirement of Dr. Roy Strausbaugh in 1993.Note written by Dave Obringer

Extent

11 Boxes

Language of Materials

English

Additional Description

Arrangement

I. Admissions and Enrollment II. HEGIS Reports III. Reports to PA Department of Education IV. Statistics for currently enrolled students V. Degrees Granted VI. Minority and International Students VII. Institutional Reports VIII. Memos IX. Registration Committees, 1975, 1978-80 X. Class Schedules XI. College Catalogs

Source of Acquisition

Accumulation and transfer of items

Method of Acquisition

Registrar's Office

Appraisal Information

Policy C061 requires the office of Records and Registration to serve as the repository for the following: Catalogs - permanently Commencement programs - permanently Course offierings - permanently Schedule of classes (institutional) - permanently Academic actions (dismissal, etc.) - 5 years from graduation or date of last attendance Academic records (including narrative evaluations, competency assessments, etc.) - permanently Change of course forms (compteted), continuing education, summer sessions extramural studies - 5 years from date of enrollment Change of grade forms (completed) - permanently Chanage to student ID number - permanently Class roster of student names - permanently Confidentiality hold forms (completed) - permanently or until student rescinds in writing Curriculum change authorization - 5 years from graduation or date of last attendance Degree, grade, enrollment and racial/ethnic statistics - permanently Enrollment verifications - 1 year from enrollment date Grade sheets - permanently Graduation lists - permanentl Hold or encumbrance authorizations - until released Name changes - permanently Original grade sheets - permanently Reinstatement records - permanently Student class schedules - 1 year from graduation date or date of last attendance Student registration forms (continuing education, summer sessions, and extramural studies - 1 year from registration Transcripts - permanently Transcript requests - 1 year from submission date Transfer credit evaluations - 5 years from graduation Veteran administration certifications - 5 years from graduation or date of last attendance Withdrawal authorizations/ leaves of abscence - 2 years Policy C061 requires all offices in general to serve as a repository for the following: Account reconciliations - 6 years Accounts receivable statements - 6 years Billing records - 6 years Electronic mail (as communication)- As determined by the originating office Electronic mail (as official record) - Based on type of record, see also PASSHE police on e-mail retention e-time, student - 3 years after the date that all student loans are paid Inventories - keep for life of assest Volunteer registration forms (completed) Parental consent forms (completed) and agreements - 3 years Materials to send to the University Archive: Catalogs - as they are published Class Schedules - as they are published Annual Reports - send after 3 years Statistical Studies that do not identify individual students - send after 3 years

Separated Materials

Bound catalogs are located in the Edinboro Room. There are two bindings, green and red. Bound volumes, green, Edinboro Quarterly, shelved in the Edinboro Room January 1924 Summer School and Recreation Number April 1924 In Picture and Song July 1924 Catalog Number October 1924 Alumni Register January 1925 Summer School and Recreation Number April 1925 Summer School and Recreation Number July 1925 Catalog Number October 1925 Art Number January 1926 Summer School and Recreation Number April 1926 Training School Number July 1926 Catalog Number October 1926 Art Number January 1927 Summer School and Recreation Number April 1927 Annual Catalog July 1927 Homecoming Number January 1928 Summer School and Recreation Number April 1928 Annual Catalog October 1928 Homecoming Number January 1929 Summer School and Recreation Number April 1929 Annual Catalog1929-1930 Training School Number January 1930 Summer School and Recreation Number April 1930 Annual Catalog July 1930 Art Education October 1930 Summer School and Recreation Number January 1931 Art Education April 1931 Annual Catalog July 1931 October 1931 January 1932 Summer School Number April 1932 Annual Catalog June 19 - July 29 1933 Summer Session July 1933 Annual Catalog July 1934 Annual Catalog June 17 - July 27 1935 Summer School (State Teachers College Record) Bound volumes, catalogs, red, shelved in Edinboro Room 1870-1871 (2) 1872-1873 (2) 1873-1874 1875-1876 (2) 1876-1877 1877-18781879 Fall Session (2) 1878-1879 (2) 1879-1880 1881-1882 1883-1884 1884-1885 1887-1888 1888-1889 1889-1890 1890-1891 1893-1894 18951896 1897 1900 1901 1902 (2) 1903-1904 1905-1906 1906-1907 1907-1908 (2) 1908-1909 (2) 1909-1910 (2) 1910-1911 1912-1913 1913-1914 1914-1915 1915-1916 1919-1920 1920-1921 July 1923 July 1925 April 1927 April 1929 April 1930 April 1931 April 1932 July 1933 July 1934 June 17 - July 27 1935 Summer School 1935-1936 1936 Summer Session 1936-1937 1937 Summer Session Catalogue 1937-1938 1938 Summer Session 1938-1939 1939 Summer Session 1939-1940 1940 Summer Session 1940-1941 1941 Summer Session 1941-1942 1942 Summer Session 1942-1943 1943 Summer Session 1943-1944 1944 Summer Session 1944-1945 1945 Summer Sessions 1945-1946 1946-1947 1947 Summer Sessions 1947-1948 1948 Summer Sessions 1948-1949 1949 Summer Sessions 1949-1950 1950 Summer Sessions 1950-1951 1951 Summer Sessions 1951-1952 1952 Summer Sessions 1952-1953 1953-1954 1954 Summer Sessions 1954-1955, 1955-1956 1956-1957 1957-1958 1958-1959 1959-1960 1960-1961 1961-1962 1962-1963 1963-1964 1964-1965 1965-1966 1965-1967 Graduate Study Bulletin 1966 Summer Sessions Bulletin 1966-1967, 1967-1968 1967-1968 1967 Summer Sessions Bulletin 1968-1969 1968-1969 Graduate Bulletin 1969 Summer Sessions Catalog Grad/Undergrad 1969-1970 Undergrad 1970 Summer Sessions Grad/Undergrad 1970-1971 Undergrad 1971 Summer Sessions Grad/Undergrad 1971-1972 Undergrad 1971-1972 Grad 1972 Summer Sessions Grad/Undergrad 1972-1973 Undergrad 1973 Summer Sessions Grad/Undergrad 1973-1974 Undergrad 1974 Summer Sessions Grad/Undergrad 1973-1974 Grad 1974-1975 Undergrad 1974-1975 Grad 1975 Summer Sessions Grad/Undergrad 1975-1976 Undergrad 1975-1976 Grad 1976-1977 Undergrad 1977-1978 Undergrad 1978-1979 Undergrad 1978-1979 Grad 1979-1980 Undergrad 1979-1980 Grad 1979-1982 Grad Catalog Supplement 1980-1982 Undergrad 1980-1982 Grad 1982-1984 Undergrad 1982-1984 Grad 1985-1987 1987-1988