Record retention schedule
other level
Identifier: Record Retention 9
Scope and Contents
Each [b]Department within the School of Education[/b] is the official repository for the following:
Criminal background checks, students - retain 3 years from student's completion of program
Curriculum requirement adjustment denials - retain 6 years
Independent study forms, completed - retain 2 years from student's completion of program
Intership denials - retain 2 years from student's completion of program
Letters of recommendation, student - retain 2 years from students completion of program
Student clinical evaluations (nursing) - retain permanantly
Student medical records (nursing) - 3 years from students completion of program
[b]University offices (in general)[/b]
Account reconciliations - retain 6 years
Accounts receivable statements, unit generated - retain 6 years
Billing records - 6 years
Electronic mail -
Electronic mail (as a communication) - retain as determined by originating university office
Electronic mail (as official record) - retain based on type of record and as per PASSHE policy
e-time, student - retain 3 years after the date that all student loans are paid
Inventories - retain for life of assest
Volunteer registration forms- completed, parental consent forms, completed and agreements - retain 3 years
The [b]university archive[/b] collects:
Minutes of department meetings - send after 5 years
Departmental publications or guides for studients - send after 3 years
Departmental reports - send after 3 years
Do not send promotional materials aimed toward recruiting
Dates
- 1954-2006
- 1981-1993
Conditions Governing Access
Available to researchers for use in the archives.
Extent
From the Collection: 2.00 Linear Feet
From the Collection: 1.50 Linear Feet
From the Collection: 0.50 Linear Feet
From the Collection: 0.50 Linear Feet
Creator
- From the Collection: Edinboro University of Pennsylvania, School of Education (Organization)
Repository Details
Part of the Edinboro University Archives Repository
Contact: